Job Description

About The A List:

The A List is a full service, influencer and experiential global marketing firm, creating live and digital experiences, innovative strategies and campaigns for fashion and lifestyle brands.

About the Role:

The A List seeks an enthusiastic and personable executive assistant who is hyper-organized, has a minimum of 1 year executive assistant experience and is passionate about pop culture and entertainment. This is a great opportunity to join a fast-growing team and make a positive impact within the agency.

Responsibilities include heavy scheduling and calendar management, providing administrative and client support, and supporting our Brand Partnerships team. An ideal candidate will be engaging, calm and organized under pressure, have the ability to multitask, an excellent work ethic, and eager to learn — opportunity for growth with a passion for brands, pop culture and entertainment is a must.

Roles + Responsibilities:

• Handle administrative duties including scheduling meetings, calls and appointments, calendar management, scheduling travel and organizing/preparing expense reports.
• Support on brand partnerships projects and campaigns including (and not limited to) ideating talent, updating client statuses, tracking social placements, etc.
• Manage and update Partnerships case studies and digital wrap reports.
• Create pitch materials utilizing case studies for current and potential clients.
• Stay up-to-date on current events within the entertainment landscape specifically in regards to brands and talent.
• Support with personal appointments and scheduling for the Managing Partner

Skills & Qualifications:

• Must have a minimum of 1 year experience as an executive assistant.
• Ability to make independent decisions on a daily basis, meet tight deadlines, and work well in a high-volume fast-paced environment while addressing the best way to handle specific tasks.
• Must collaborate with other administrators and support personnel, management and clients on a regular basis.
• Attention to detail, incredible organization and problem solving skills are a must and are core elements of this position’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
• Strong communication skills, both written and verbal including punctuation and sentence structure are essential to the administrative assistant role.
• Extremely proficient in Google Suite applications, Microsoft Suite, Canva, Adobe Illustrator and Photoshop.

Experience:

• Experience: Minimum 1 year executive assistant experience in marketing/brand partnerships within entertainment/fashion preferred.

Please send all resumes to hello@thealist.us

Job Tags

Similar Jobs